HostForge Privacy Notice

1. Introduction

HostForge respects your privacy and is committed to protecting your personal information.

This Privacy Notice explains how we collect, use, store, and protect information when you visit our website, register for early access, or interact with our services.

This notice describes intended processing and does not replace a separate consent choice where one is required. The Early Access form records the existing processing acknowledgment and optional marketing choice separately.

2. Information We Collect

Depending on how you interact with HostForge, we may collect the following information:

Information you provide

• Full name and email address.
• Company or organization name, if provided.
• Team size and professional category, if provided.
• Communications and inquiries you send to us.
• Privacy preferences and marketing consent.

Technical information

• Browser type and device information.
• IP address or privacy-preserving identifiers derived from it.
• General geographic information where available.
• Website access and security-related information.
• Email verification and delivery status.

We collect information necessary to operate, secure, and improve our website and early-access registration process.

3. How We Use Your Information

We may use your information to:

• Process and manage early-access registrations.
• Verify email addresses.
• Communicate about early-access availability and invitations.
• Respond to inquiries and support requests.
• Maintain website security and prevent abuse.
• Understand interest in our products and services.
• Send marketing communications when you have opted in.
• Comply with applicable legal obligations.

We do not use early-access registration as automatic consent to receive unrelated promotional messages.

4. Email Communications

When you register for early access, we may send an email verification message to confirm your email address.

We may also contact you regarding your registration, invitation status, or relevant service availability.

Marketing communications are optional. If you subscribe, you may unsubscribe at any time through the instructions included in those messages or by contacting us.

5. Third-Party Service Providers

HostForge works with third-party service providers to operate, maintain, secure, and improve our website and services.

These providers may assist with:

• Cloud infrastructure, hosting, and data storage.
• Transactional email delivery and communications.
• Website security, fraud prevention, and bot protection.
• Monitoring, diagnostics, and technical support.
• Payment processing is not active for the current website and Early Access program.

These providers may process personal information as necessary to deliver the current website and Early Access functions, subject to applicable legal, contractual, and security requirements. See the Service Providers notice.

We do not sell personal information to third-party advertisers.

6. Cookies and Similar Technologies

HostForge may use essential cookies or similar technologies required for website functionality, security, and service operation.

If we introduce optional analytics, advertising, or other non-essential tracking technologies, we will provide appropriate disclosures and consent controls where required. See the Cookie and Tracking Notice.

7. Data Storage and Security

We use reasonable technical and organizational safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or loss.

These measures may include:

• Encrypted communications.
• Access controls.
• Email verification.
• Security monitoring.
• Abuse prevention and rate limiting.

Although we take steps to protect information, no internet-based service can guarantee absolute security.

8. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this notice or comply with applicable legal obligations.

Retention periods depend on the type of information, the purpose for which it was collected, and applicable requirements.

When information is no longer necessary, we will delete or anonymize it in accordance with our established retention procedures.

9. International Data Processing

HostForge operates an online service that may be accessed by users in different locations.

Personal information may be processed or stored in locations other than your place of residence.

Where required by applicable law, we implement appropriate safeguards for international data processing and transfers.

10. Your Privacy Rights

Depending on applicable law, you may have the right to:

• Request access to your personal information.
• Request correction of inaccurate information.
• Request deletion of your information.
• Withdraw consent where processing is based on consent.
• Object to or restrict certain processing.
• Request portability of eligible information.

To exercise your rights, contact us using the information below.

11. Children's Privacy

HostForge's early-access registration and services are not intended for children.

We do not knowingly solicit personal information from children through our early-access registration process.

If we learn that personal information was collected from a child contrary to applicable requirements, we will take appropriate steps to address it.

12. Changes to This Notice

We may update this Privacy Notice to reflect changes in our services, data practices, or legal requirements.

When changes are material, we will provide appropriate notice where required.

The effective date will be updated when a revised notice takes effect.

13. Contact Us

For questions, privacy requests, or concerns about this notice, contact:

Legal operator and privacy contact: to be confirmed before publication.

Current website contact: hello@hostforge.cloud (monitoring and privacy-request process require confirmation).

Website: https://hostforge.cloud